A system where every deadline has an owner and a reminder, client contracts do not expire unnoticed, and incoming letters get a resolution and a due date. The document workflow it stands on is already deployed in a public institution; the matter card and time tracking we build in the project for your practice — and we say honestly which is which.
While there are two lawyers, deadlines live in people's heads and phone calendars. As the practice grows, one missed date costs more than any system.
This is how work with a client runs once the system is configured for the practice.
Document workflow, deadlines, contracts and correspondence are already built and running in the document workflow of a state hospital — for a practice we change the naming and the catalogues. The matter card and time tracking are completed in the project, and they are inside the quoted price and timeline.
Someone writes in the evening: "how much is a consultation", "what should I bring", "do you handle divorce?". An AI assistant answers the practical questions from your own material and books a consultation, leaving the assessment of the matter to a lawyer.
Built as a separate project: an AI agent for first enquiries — from $900, 14–25 days. If clients mostly phone, a voice agent from $3,000. Model usage is billed separately, by volume of conversations.
A sole practitioner or a small practice will be well served by a subscription service, and we will say so. Your own system is needed once there are more lawyers, your own internal rules and correspondence, or the client base has to stay with the firm.
| What we compare | Off-the-shelf subscription | Your own system |
|---|---|---|
| Payment | Monthly, usually per user | A one-off build, or hosted by us from $120 a month |
| Data | On the vendor's servers, on their terms | The base is yours: access and the action log under your control, export whenever you like |
| Documents | The service's standard templates | Your own invoice, act and contract templates — filled with client data |
| Processes | You work to the service's logic | Deadlines, resolutions and approvals follow your own rules |
| Time to start | A day | From 45 days: configuration, custom work and data migration |
In short: one or two lawyers and simple matters — take the off-the-shelf service. A team, your own internal rules, correspondence and data-retention requirements — let us talk.
An illustration on indicative figures, not a client case. Give us yours and we will work it out together on the first call. Time tracking by matter is built in the project for your practice.
| Option | What is included | Price |
|---|---|---|
| CRM for a practice | Clients, contracts, correspondence, deadlines and the daily digest, documents from templates, till and online booking on ready modules. Up to 10 users, data import, team training. Timeline 45–90 days. | from $1,900 |
| Extended system | Everything above plus the matter card with hearings, time tracking and invoicing at lawyers' rates, telephony and integrations, and up to 50 users. Timeline 60–150 days. | from $3,100 |
Hosting, SSL and backups are included in the package, with a 6-month warranty under the contract. There is also a hosted option with no large one-off payment — from $120 a month. The full package comparison is on the CRM development page.
A pilot for the first practices. We are looking for one or two law firms to build the matter card and time tracking with, on real work. You get special terms, we get a reference and permission to show the result. We will name the terms on the first call.
Better to hear "no" now than in week three.
Tell us how many lawyers you have, what kind of matters you run, and where you keep deadlines, contracts and documents today. That is enough for us to name a price and a timeline. The first conversation is 30 minutes and free.