A system where a class package has a lesson counter and an expiry date, students and parents get reminders, and the owner can see who has not renewed. Booking, packages, reminders, till and a family portal already work; group classes and the attendance register we build in the project — and we say honestly which is which.
While there are a few dozen students, packages live in a spreadsheet and in the administrator's head. After that every counting error is an awkward conversation with a parent or a student lost.
This is how teaching runs once the system is configured for the school.
Booking, packages, reminders, till, payouts and the family portal already run every day in a private clinic. Group classes and attendance we build in the project, and they are inside the quoted price and timeline.
A tutor or a small studio will be well served by a subscription service, and we will say so. Your own system earns its place once there are hundreds of students, many subjects and teachers, your own package and payout rules, or the database has to belong to the school.
| What we compare | Off-the-shelf subscription | Your own system |
|---|---|---|
| Payment | Monthly, often per student or per teacher | A one-off build, or hosted by us from $120 a month |
| Data | Lives with the provider; export is limited by your plan | The whole student and payment base is yours, exportable whenever you like |
| Packages | However the service designed them | Your rules: bundles, expiry dates, discounts and certificates |
| Website and booking | Service separate, website separate | School site with trial-lesson booking in one system |
| Time to start | A day | From 45 days: configuration, custom work and data migration |
In short: a tutor or a studio with a few dozen students — take the off-the-shelf service. Hundreds of students, several subjects and teachers, your own package rules — let us talk.
An illustration on indicative figures, not a client case. Give us yours and we will work it out together on the first call. The system already tracks the package expiry date; renewal reminders are configured in the project.
| Option | What is included | Price |
|---|---|---|
| CRM for a school | Trial booking, student cards, packages, family portal, reminders, till and payouts on ready modules. Up to 10 users, data import, team training. Timeline 45–90 days. | from $1,900 |
| Extended system | Everything above plus group classes, the attendance register, automatic deduction and renewal reminders, integrations and up to 50 users. Timeline 60–150 days. | from $3,100 |
Hosting, SSL and backups are included in the package, with a 6-month warranty under the contract. There is also a hosted option with no large one-off payment — from $120 a month. The full package comparison is on the CRM development page.
A pilot for the first schools. We are looking for two or three training centres or schools to build group classes and the attendance register with, on a real timetable. You get special terms, we get a reference and permission to show the result. We will name the terms on the first call.
Better to hear "no" now than in week three.
Tell us how many students and teachers you have, whether there are group classes, how you sell packages and what you use for records today. That is enough for us to name a price and a timeline. The first conversation is 30 minutes and free.