A system where every website enquiry carries a status and a source, every client has a history of calls and meetings, and contracts assemble themselves from the client's data. Clients, enquiries, reminders and documents already work; the property database and the deal pipeline we build in the project for your process — and we say honestly which is which.
While there are two agents, the database lives in their phones. As the team grows, every agent who leaves takes clients with them, and website enquiries wait hours for a reply.
This is how a deal runs once the system is configured for the agency.
Clients, website enquiries, booking, reminders and documents already work on the platform. The property database and the deal pipeline — the heart of a real estate system — are built in the project, and they are inside the quoted price and timeline.
A sole agent or an agency with a few people will be well served by a subscription service, and we will say so. Your own system earns its place once there are many agents, your own deal stages and commission rules, a property database of your own on the website, or the data has to belong to the agency.
| What we compare | Off-the-shelf subscription | Your own system |
|---|---|---|
| Payment | Monthly, usually per agent | A one-off build, or hosted by us from $120 a month |
| Data | On the vendor's servers, on their terms | The agency's base: roles and the action log under your control, export whenever you like |
| Properties and deals | The fields and stages the service designed | Your property fields, deal stages and commission rules |
| Website | CRM separate, website separate | The agency site and the CRM can be tied into one system |
| Time to start | A day | From 45 days for the core part; properties and deals from 90 days |
In short: a sole agent or a few people — take the off-the-shelf service. A team, your own deal stages and commissions, your own property database — let us talk.
An illustration on indicative figures, not a client case. Give us yours and we will work it out together on the first call. The deal pipeline and the property database are built in the project — that is the extended package.
| Option | What is included | Price |
|---|---|---|
| CRM for an agency | Clients, website enquiries with statuses and sources, appointment booking, reminders, documents from templates and telephony on ready modules. Up to 10 users, data import, team training. Timeline 45–90 days. | from $1,900 |
| Extended system | Everything above plus the property database with search by criteria, the deal pipeline with commissions, viewings linked to a property, integrations and up to 50 users. Timeline 60–150 days. | from $3,100 |
Honestly: most agencies need the extended package — without the property database and the deal pipeline a real estate CRM is incomplete. Hosting, SSL and backups are included, with a 6-month warranty under the contract. There is also a hosted option with no large one-off payment — from $120 a month. The full package comparison is on the CRM development page.
A pilot for the first agencies. We are looking for one or two estate agencies to build the property database and the deal pipeline with, on real work. You get special terms, we get a reference and permission to show the result. We will name the terms on the first call.
Better to hear "no" now than in week three.
Tell us how many agents and properties you have, where the enquiries come from, and what you keep the database in today. That is enough for us to name a price and a timeline. The first conversation is 30 minutes and free.