Deliveries from suppliers, balances across warehouses and storage locations, write-offs with an explanation, permissions for every member of staff, and a watchdog that spots suspicious operations before the stocktake does. Here stock is not a separate program but part of a system that also holds sales, clients and the till — which is why the goods and the money reconcile.
Stock in a spreadsheet works while the range is small and one person counts it. After that the discrepancies become normal and the reasons become unknowable.
Every step leaves a trace, so a stocktake shows not only the difference but its cause.
Stock control runs every day in healthcare settings: deliveries, write-offs into the work, permissions per warehouse and a watchdog for suspicious operations. For your goods we configure the catalogues, the documents and the integrations.
A small shop will be fine with an inexpensive stock package — and we will say so. Your own system is needed once there are several warehouses, goods go both into sales and into the work, and discrepancies cost real money.
| What we compare | Off-the-shelf subscription | Your own system |
|---|---|---|
| What it tracks | Balances and sales | Balances, sales, write-offs into the work, services and clients in one system |
| Control | An operations log, if there is one | Permissions by warehouse and operation, a watchdog for suspicious actions, reversal instead of deletion |
| Connection to everything else | Separate from the CRM, the website and the till | Till, clients, website and store all run on the same balances |
| Data | With the software vendor | Yours, exportable whenever you like |
| Time to start | A day | From 45 days, including migration of balances |
In short: one location and a simple range — an off-the-shelf package will do. Several warehouses, write-offs into the work, or discrepancies and shrinkage that already hurt — let us talk.
An illustration on indicative figures, not a client case. Give us yours and we will work it out together on the first call. The write-off document with a reason, and the watchdog that alerts you to suspicious operations, already work in the system.
| Option | What is included | Price |
|---|---|---|
| CRM with stock control | Warehouses, deliveries, write-offs, permissions, watchdog and till on ready modules configured for your goods. Up to 10 users, import of balances, team training. Timeline 45–90 days. | from $1,900 |
| Extended system | Everything above plus your own documents, integration with accounting, an online store or shipping, and up to 50 users. Timeline 60–150 days. | from $3,100 |
Hosting, SSL and backups are included in the package, with a 6-month warranty under the contract. There is also a hosted option with no large one-off payment — from $120 a month. If you need manufacturing costing and procurement planning, that is an ERP system rather than stock control.
Better to hear "no" now than in week three.
Tell us how many warehouses and points of sale you have, how many items are in the catalogue, and what you use for stock today. That is enough for us to name a price and a timeline. The first conversation is 30 minutes and free.