This is not a prototype built for your clinic but a system that works every day in healthcare settings — in a private clinic with its own laboratory, and in the document workflow of a state hospital. Booking and doctor schedules, patient records with history, laboratory results, till, stock, a patient portal and telephony. For your clinic we configure the specialities, the price list, the forms and the integrations.
In a clinic the cost of a mistake is higher than in any other service: a lost booking is a patient who went to another doctor, and a lost result is a risk to someone's health.
This is how an ordinary visit runs in a clinic where the system is already working.
For healthcare almost everything exists already — the system grew out of clinics. For your clinic we configure the catalogues, the forms, the rules and the integrations.
Most messages to reception are about the same things: the price of an appointment, how to prepare for a test, a doctor's hours, how to get there. An AI administrator answers these around the clock from your own documents and frees reception for the patients in the waiting room.
Built as a separate project on our AI support agent — from $900, 14–25 days. Clinics where people mostly phone are better served by a voice agent — from $3,000: it answers on the first ring and says straight away that it is an assistant. Model usage is billed separately and depends on the volume of conversations.
A single-doctor practice will be well served by an off-the-shelf subscription. Your own system earns its place in a clinic with several specialities, locations or a laboratory, where the processes do not fit somebody else's template.
| What we compare | Off-the-shelf subscription | Your own system |
|---|---|---|
| Payment | Monthly, per doctor or per seat | A one-off build, or hosted by us from $120 a month |
| Patient data | On the vendor's servers | Yours: export whenever you like, and on your own server if you want |
| Forms and processes | The vendor's templates | Your letterheads, your reports, your booking and approval rules |
| Website and portal | Separate from your own site | Booking on your site, patient portal under your brand |
| Time to start | A day | From 45 days, including data migration and training |
In short: one or two doctors with simple processes — take the off-the-shelf package. Several specialities, locations, a laboratory, your own forms — let us talk.
An illustration on indicative figures, not a client case. Give us yours and we will work it out together on the first call. Online booking and a patient portal with rescheduling under your rules take away part of those calls — how much depends on your patients.
| Option | What is included | Price |
|---|---|---|
| CRM for a clinic | Booking, schedules, patient record, portal, reminders, till and stock on ready modules configured for your clinic. Up to 10 users, data import, team training. Timeline 45–90 days. | from $1,900 |
| Full clinic management system | Everything above plus the laboratory module, analyser and telephony integrations, several locations, up to 50 users and mobile access. Timeline 60–120 days. | from $2,700 |
Hosting, SSL and backups are included in the package, with a 6-month warranty under the contract. There is also a hosted option with no large one-off payment — from $120 a month. A clinic website, SEO and everything else healthcare needs besides the CRM is on the websites and systems for clinics page.
Better to hear "no" now than in week three.
Tell us how many doctors, specialities and locations you have, whether there is a laboratory, and what you use for booking today. That is enough for us to name a price and a timeline. The first conversation is 30 minutes and free.